Estate Manager

The Client 

Our client, a private family office, is seeking an experienced Property Manager to oversee a portfolio of luxury residential properties across multiple locations. This newly created position will provide strategic oversight, operational excellence, and long-term planning for an established residential portfolio while partnering closely with a collaborative team supporting the principals and their properties.

The Role

The Property Manager will oversee the day-to-day operations, maintenance, vendor relationships, construction projects, budgeting, and overall stewardship of a luxury residential property portfolio. This individual will serve as the primary point of contact for all property-related matters, ensuring residences are maintained to exceptional standards while proactively managing projects, systems, and long-term property needs.

The ideal candidate is a hands-on yet strategic professional with experience managing high-value residences, overseeing capital projects, and implementing processes that enhance operational efficiency across a complex portfolio.

Responsibilities:

• Oversee the day-to-day management and maintenance of a portfolio of luxury residential properties

• Develop and execute preventative maintenance plans to ensure properties are maintained to exceptional standards

• Manage all vendor, contractor, and service provider relationships, including contract negotiations and performance oversight

• Lead renovation, construction, and capital improvement projects from planning through completion

• Create and manage property budgets, monitor expenses, and identify cost-saving opportunities

• Oversee insurance, compliance, permits, inspections, and overall risk management across the portfolio

• Respond to and resolve property-related issues, repairs, and emergencies as needed

• Implement systems, processes, and reporting tools to improve operational efficiency and portfolio oversight

• Maintain detailed property records, maintenance schedules, warranties, and operational documentation

• Collaborate closely with household staff, administrative teams, and key stakeholders while providing regular updates and strategic recommendations

The Candidate

• 8+ years of luxury residential, estate, or property management experience

• Proven experience managing complex, multi-property residential portfolios

• Strong background overseeing renovations, construction, and capital improvement projects

• Expertise in vendor management, contract negotiations, and service provider oversight

• Experience with budgeting, financial management, and expense forecasting

• Knowledge of residential construction, building systems, preventative maintenance, and risk management

• Family office, private office, or UHNW principal support experience preferred

• Strong organizational, project management, communication, and problem-solving skills

• Ability to maintain complete discretion, professionalism, and confidentiality

• Self-starter with the ability to anticipate needs, manage competing priorities, and travel as needed to support the portfolio

Compensation & Benefits

• Location: Brooklyn, NY (on-site)

• Schedule: Full-time

• Regular travel required

• $200,000-$250,000 base salary

• Performance-based bonus

• Comprehensive medical, dental, and vision coverage

• Life and disability insurance

• Paid time off and company holidays

• Business expense reimbursement

• Opportunity to join a sophisticated private office environment with exposure to a premier residential property portfolio and high-impact projects across multiple locations.