Executive Assistant
The Client
Our client is a highly respected global private equity firm known for its collaborative culture, operational excellence, and long-term investment approach. With a strong international presence and a commitment to building high-performing teams, the firm is seeking an Executive Assistant to support a group of senior leaders in its New York office.
The Role
This Executive Assistant will support three senior executives in a highly autonomous and fast-paced role. Acting as a true business partner, the EA will be responsible for managing complex logistics, fostering key relationships, and ensuring the smooth day-to-day operations of a busy leadership team.
The ideal candidate is proactive, resourceful, and comfortable working independently while balancing multiple priorities. This is an excellent opportunity to join a collaborative environment where Executive Assistants are highly valued and trusted members of the team.
Responsibilities Include, But Are Not Limited To:
- Managing complex calendars across multiple time zones
- Coordinating extensive domestic and international travel arrangements
- Processing and tracking expense reports
- Organizing conferences, executive dinners, meetings, and offsite events
- Preparing agendas, presentations, meeting materials, and follow-up notes
- Managing executive communications and tracking action items
- Assisting with travel documentation, visas, and other executive travel programs
- Maintaining internal resources, distribution lists, and team collaboration tools
- Building strong relationships with senior stakeholders, business leaders, and external partners
- Collaborating closely with investment professionals, operating teams, and portfolio company leadership
- Supporting executives who work directly with portfolio companies on operational and strategic initiatives
- Anticipating executive needs and proactively resolving challenges before they arise
The Candidate
The ideal candidate is a polished, proactive Executive Assistant who thrives in a fast-paced environment and is comfortable supporting senior leaders with a high degree of independence. They possess exceptional judgment, strong relationship-building abilities, and a true ownership mentality.
Experience:
- 3-5+ years of Executive Assistant experience supporting senior executives
- Current or recent Private equity experience required
- Extensive experience managing complex calendars across multiple time zones
- Extensive domestic and international travel coordination experience
- Experience processing expense reports and working with expense management systems
- Proven ability to manage multiple priorities in a fast-paced environment
- Strong relationship management skills with senior executives and external stakeholders
- Experience planning meetings, conferences, events, and offsites
- Proficiency with Microsoft Office Suite and collaboration tools, including SharePoint, Teams, and OneDrive
- Strong written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Bachelor’s degree preferred
The Comp & Benefits
- Base Salary: $100,000-$120,000
- Competitive discretionary bonus
- Hybrid schedule: 4 days in office, 1 day remote
- Comprehensive medical, dental, and vision coverage
- 401(k) and competitive benefits package
- Collaborative team environment with strong exposure to senior leadership
- Long-term growth potential within a highly respected private equity firm
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
