Executive Assistant
THE CLIENT
Our client is a growing investment firm focused on partnering with investors across the private markets landscape. The firm operates in a collaborative, fast-paced environment and is seeking a polished and proactive Executive Assistant to support its Investor Relations and Business Development team. This is a highly visible role offering exposure to senior leadership, fundraising initiatives, investor engagement, and strategic business development efforts.
THE ROLE
The firm is hiring an Executive Assistant to support senior Investor Relations and Business Development professionals. This individual will serve as a trusted partner to the team, helping manage complex schedules, coordinate global travel, support fundraising activities, and ensure seamless execution of investor-facing initiatives.
This role is ideal for an Executive Assistant who enjoys working in a fast-moving environment, can juggle multiple priorities with ease, and excels at building strong relationships with both internal and external stakeholders.
Responsibilities include:
Providing executive support to senior Investor Relations and Business Development professionals
Managing complex calendars across multiple time zones
Coordinating extensive domestic and international travel arrangements and detailed itineraries
Serving as a key point of contact for internal and external stakeholders
Supporting investor meetings, fundraising initiatives, roadshows, conferences, and industry events
Preparing meeting materials, presentations, briefing documents, and follow-up communications
Assisting with investor reporting cycles and ongoing relationship management activities
Processing expenses and ensuring timely submission and reconciliation
Handling confidential information with discretion and professionalism
Providing team support and assisting with ad hoc projects as needed
THE CANDIDATE
The ideal candidate is highly organized, resourceful, and relationship-oriented. They are comfortable working with multiple senior stakeholders, can anticipate needs before they arise, and thrive in a fast-paced, high-performance environment.
Exceptional organizational skills and attention to detail
Strong ability to prioritize competing demands and manage deadlines
Professional, polished, and service-oriented approach
Excellent written and verbal communication skills
Ability to handle confidential information with discretion
A proactive mindset and willingness to take ownership
QUALIFICATIONS
Significant Executive Assistant experience supporting senior executives within private equity, investment management, alternative investments, financial services, or a similar fast-paced environment
Experience supporting multiple senior stakeholders and managing complex calendars
Strong domestic and international travel coordination experience
Demonstrated ability to manage competing priorities under pressure
Advanced proficiency with Microsoft Office Suite and Outlook
Strong judgment, discretion, and problem-solving skills
Experience supporting Investor Relations, Fundraising, Business Development, or client-facing teams preferred
THE COMP / WORK SCHEDULE / BENEFITS
Base salary:
$100,000-$120,000
, dependent on experienceBonus eligible
Hybrid work schedule
Comprehensive benefits package
Social clubs and employee engagement initiatives
Opportunity to join a collaborative, growing investment firm and support a high-performing investor-facing team
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
