Executive Assistant/ Personal Assistant

THE CLIENT

Our client is a leading global investment firm with a longstanding presence across the US, Europe, and the Middle East. The firm invests across a diverse range of asset classes and is known for its collaborative culture, long-term approach, and strong global footprint. They are seeking a highly polished Administrative Assistant to join their New York office, supporting at the most senior level.

THE ROLE

This Administrative Assistant will provide high-level support to a senior executive, acting as a true right hand across both business and personal matters. This is a hybrid Executive Assistant / Personal Assistant role, requiring someone who is equally comfortable managing complex business operations and handling private, day-to-day personal affairs with discretion.

Key responsibilities include:

• Complex calendar and inbox management for a senior executive

• Coordination of board-level and senior leadership meetings, including materials and logistics

• Managing highly detailed international and domestic travel arrangements, both personal and professional

• Handling personal administration, including bill pay, household coordination, and related logistics

• Acting as a key point of contact internally and externally on behalf of the executive

• Preparing meeting materials, taking notes, and tracking follow-ups and deliverables

• Maintaining sensitive documents and confidential information with discretion

• Liaising with stakeholders, external partners, and internal administrative teams

• Anticipating needs and proactively managing competing priorities across both business and personal matters

THE CANDIDATE

The ideal candidate is polished, proactive, and thrives in a high-expectation environment supporting senior leadership.

• Bachelor’s degree required

• 5+ years of experience supporting a C-level executive or senior principal, ideally within private equity or financial services

• Prior experience in a blended Executive Assistant / Personal Assistant capacity strongly preferred

• Demonstrated experience managing complex, global travel itineraries

• Strong attention to detail and exceptional organizational skills

• High level of discretion and comfort handling sensitive information

• Proactive, resourceful, and able to operate with minimal direction

• Excellent communication skills, both written and verbal

• Strong executive presence and ability to interact at all levels

• Highly collaborative with a team-oriented mindset

COMP & BENEFITS

Base salary in the $120K–$125K range, plus discretionary bonus and a competitive benefits package. This role is based in Midtown Manhattan and offers strong exposure in a highly visible, senior-facing position.