Junior Team Assistant

Client

Our client is a growing investment firm seeking a

Junior Team Assistant

to join their New York office. This is an exciting opportunity to join a collaborative team in a highly visible role that offers exposure to office operations, administrative support, HR coordination, and special projects. The firm is looking for someone eager to learn, contribute, and grow alongside the business.

Role

The Junior Team Assistant will serve as a key support resource across the office, acting as a welcoming presence for visitors while providing administrative support to multiple teams and stakeholders. This is a true floating support role with responsibilities spanning reception, office management, HR administration, travel coordination, expense management, and project support.

The ideal candidate is proactive, organized, service-oriented, and enjoys being involved in a variety of responsibilities throughout the day.

Responsibilities

• Welcome guests and ensure a professional and seamless visitor experience

• Coordinate meeting rooms, catering, refreshments, and visitor logistics

• Liaise with building management and assist with day-to-day office operations

• Maintain office, kitchen, and supply inventory

• Support onboarding and offboarding administration

• Manage calendars and scheduling across multiple time zones

• Coordinate domestic and international travel arrangements

• Process expenses and assist with travel policy compliance

• Provide administrative support to senior professionals and broader teams

• Assist with ad hoc projects and business initiatives

• Identify opportunities to improve processes and efficiencies

• Handle confidential and sensitive information with discretion

Candidate

• Previous experience as a Team Assistant, Administrative Assistant, Receptionist, Office Coordinator, or similar support role

• Financial services experience preferred

• Strong organizational, communication, and problem-solving skills with exceptional attention to detail

• Proficiency in Microsoft Office, including Outlook

• Ability to manage multiple priorities and work independently in a fast-paced environment

• Experience supporting multiple stakeholders and coordinating travel, calendars, and expenses preferred

• Experience with Concur or similar expense management systems is a plus

• Professional, discreet, proactive, and highly organized with a collaborative, can-do attitude

• Adaptable, polished, and eager to learn and grow within a dynamic environment

Comp & Benefits

• $80,000 base salary

• Bonus eligibility

• Comprehensive benefits package

• 5 days in-office

• Collaborative and entrepreneurial culture