Office Administrator

Investment Firm, London

£30k

Office Administrator

We have an exciting opportunity for an Office Administrator to join a boutique investment firm based in the West End.

The Client

A boutique, fast-paced firm seeking an Office Administrator for their London Office, reporting into the HR and Operations Manager. The firm is a leading investor in the natural resources sector and since launching 15 years ago has seen incredible growth. You will be joining a small team who are friendly and hard-working. There is also huge scope for development if you’re interested in progressing within the company. 

The Role

As Office Administrator your main duties will include the following:

• Greeting guests, supplying refreshments, preparing boardrooms
• Managing incoming calls
• Photocopying, binding, shredding, filing
• Managing incoming and outgoing post and couriers
• Leading event and celebration planning such as staff parties, birthdays, gifts etc.
• Supplying and maintaining groceries, stationery and other office supplies
• Liaising with office supplier to ensure smooth running of communal services, building access cards, IT requirements, repairs and so on
• Reviewing and renewing office insurances annually
• Primary responsibility for ensuring office has first aiders, fire marshals and is on top of regular requirements such as PAT testing
• Management of assorted phone contracts, IT hardware, and accounts such as Zoom and BT Online
• Maintaining relationships with preferred supplier list of London hotels and negotiating preferential corporate rates annually
• Supporting the CFO: tasks will include compiling expense claims, making travel arrangements, fetching lunch, and making restaurant and theatre bookings
• Scanning and processing of invoices, expense claims and corporate credit cards. Managing deadlines for submission and approval of those items

The Person

You will be a confident, self-starter, empowered to use your initiative to perform your duties to the highest standard.

• Excellent computer skills (MS Excel, Outlook, Word, PowerPoint)
• High level of attention to detail
• Strong interpersonal skills
• Highly organised and able to prioritise
• Decisive, with problem solving aptitude
• Hands-on and “can do” approach
• Reliable and trustworthy
• Self-starter, able to work autonomously and in a team
• Professional, thorough approach and able to maintain the highest standards

Benefits:

• Competitive, based on skills and experience
• Contributions into a Workplace Pension
• Medical, dental, life and travel insurance
• Growth opportunities
• Support with external courses for personal development

This is an exciting opportunity for an Office Administrator to join a growing organisation!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.