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  • Location London
  • Job category Personal Assistants
  • Salary £30k - 40k per year + excellent benefits
  • Job type Full Time

PA, Office and Facilities Assistant

PA, Office and Facilities Assistant

The City


We have a new opportunity for a PA, Office and Facilities Assistant to join an executive search firm in the City.

The Company

They are a global company with offices in over 50 countries globally and working across a diverse range of industries including financial and professional services, energy, industrial, retail, technology and healthcare.

The Role

The role is split into three main parts, the majority of time will be spent supporting the three Partners, however there are also operations and facilities duties.

PA duties

  • Diary management for 3 Partners
  • Schedule calls, video calls and meetings
  • Coordinate meeting arrangements – book internal/external meeting rooms, organise refreshments/meals
  • Coordinate travel schedules for Partners and Consultants, book travel and accommodation, prepare a detailed itinerary prior to departure

Operations support

  • IT & Telecoms: provide 1st line support for laptop/tech queries/mobile phone queries
  • Facilities: monitor service levels and liaise with building management to resolve any issues with office/communal areas; manage stationery supplies; general office upkeep and ensure office is ready for work day (tech up and running, work stations set up, etc.); provide refreshments for guests during visits/meetings
  • Manage business subscriptions
  • Organise company events such as Christmas and summer party
  • Various admin duties and errands as needed 
  • Health & Safety: annual Health & Safety risk assessments, PAT testing and other ad hoc H&S duties; trained first aider and fire warden

Business support

  • Database management 
  • Expenses & financial admin
  • GDPR
  • Marketing – assist as requested 
  • Leadership Assessment: administrate the psychometric assessment portal and support the relevant Partner with organising feedback sessions for candidates and clients.

The Person

Ideally they’re looking for someone with PA experience, but a proactive ‘can-do’ attitude is really important for this role. They want someone who is curious, driven, highly self-motivated and who will take ownership of the role to make it their own. They need to have confidence working with the Partners and the ability to prioritise and be reactive when necessary.


  • 25 days holiday
  • Christmas shut down
  • 4 wellbeing days off (taken quarterly)
  • Cycle to work
  • Pension
  • Annual bonus
  • Summer and Christmas parties
  • Smart/casual attire
  • Working from home on Fridays

If you interested in the role please get in touch!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Upload your CV/resume or any other relevant file. Max. file size: 64 MB.

Application ends on October 26, 2022
Job ID: 17638 Application ends on October 26, 2022


  • Location London
  • Job category Personal Assistants
  • Salary £30k - 40k per year + excellent benefits
  • Job type Full Time

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