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Overview

  • Location London
  • Job category Personal & Executive Assistant
  • Salary £38k - 40k per year + excellent benefits
  • Job type Full Time

PA to the CEO

PA to CEO

Oil and Gas

£38-40k

 

An exciting opportunity with international oil and gas company based in Central London close to a mainline station. 

The Client

There are over 500 employees globally, with around 80 in based in the London office. The environment is friendly, professional, and incredibly diverse with over 20 nationalities represented in the London office alone. They offer a weekly Friday breakfast, a daily lunch allowance when working at the office, Bupa medical, dental and optometry, discretionary bonus and generous pension scheme.

They are currently working 4 days in the office with one day working from home with flexibility on the day, hours are 9am-5:30pm, though some flexibility due to overseas travel.

The Role

Supporting the CEO, CFO, several senior managers and Board Members in day-to-day administrative tasks.

  • Provide full PA and administrative support to part of the C Suite, Management team and broader operations teams.
  • Diary management for CEO & CFO and diary support for some Management team.
  • Booking of meeting rooms, preparing the room before a meeting, teas/coffees for attendees, if necessary, in absence of the receptionist.
  • Produce documents, letters, briefing papers, reports and presentations as required.
  • Co-ordinate all travel arrangements, often at short notice, for London team, C suite and Non-exec Board Members: booking flights, taxis/transfers, hotels, restaurants, and all logistics abroad.
  • Arrange visas, checking and informing travellers of any country entry requirements.
  • Organise quarterly Board meetings abroad, liaising with the Board Members and/or their PA’s: agreeing dates, finding venues and organising full trip requirements for Board Members as well and leadership team.
  • Organise corporate events as required.

The Person

  • Excellent organisational capabilities with the ability to multitask and organise others
  • Attention to detail and deadlines
  • Adaptable, ability to learn quickly – Pro-active, self-sufficient
  • Confident in approach and able to work on own initiative within minimum supervision.
  • Ability to filter information and assess priorities
  • Capable of thinking ahead and anticipating potential issues and pro-actively dealing with them
  • Team player
  • Assertive
  • Ability to develop and maintain good working relationships.
  • Willingness to get involved and be hands on with all administrative tasks.
  • Excellent verbal & written communication skills.
  • Exercise discretion in dealing with confidential and sensitive matters.
  • French, Spanish or Portuguese languages would be useful but not essential

It’s a great chance to join a sociable, supportive environment so please get in touch if you’re keen to be considered. 

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

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Application ends on September 7, 2022
Job ID: 14890 Application ends on September 7, 2022

Overview

  • Location London
  • Job category Personal & Executive Assistant
  • Salary £38k - 40k per year + excellent benefits
  • Job type Full Time

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