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Receptionist/Facilities – Maternity contract

Receptionist/Facilities Coordinator

Maternity Cover -12 month contract

Mayfair £35k  

We have just taken a brilliant opportunity for a Receptionist/Facilities Coordinator with one of the largest Hedge Funds in the world. This is initially going to be a 12-month maternity contract, starting in January; however, there is scope for this role to become permanent, as the company is growing. Our client offers a very sophisticated working environment, with high-end technology throughout the office and cool break-out areas, one of which even has a ping pong table, and they are based in the heart of the West End. This is a fantastic hybrid position ideal for an experienced Receptionist – it incorporates managing the front desk, being a true ambassador for the company, as well as Facilities Coordinator duties.

Core duties

Reception Responsibilities

  • Meet and greet all guests
  • Book meetings and manage conference rooms
  • Keep the reception area and conference rooms tidy
  • Answer and forward phone calls
  • Ad hoc administrative tasks

Facilities Responsibilities

  • Responding to service calls/emails
  • Ensure the physical appearance of the office is to company standards
  • Partner and communicate with building engineers on service requests
  • Maintenance of conference rooms which includes set up and cleanup after meetings and events
  • Service employees with their day to day office needs (i.e. troubleshoot or repair desks, daily moves, changing toners)
  • Ensure that the office supply and kitchen areas are well-stocked
  • Sort incoming mail for distribution and dispatch outgoing mail
  • Log and track all incoming priority packages and deliver to recipients with signature time and date
  • Process certified/return receipt packages and deliver to post office
  • Coordinate and schedule pickups and deliveries
  • Ad hoc team requirements as they arise, to include Holiday cover for Office Management/Facilities team

About the ideal candidate

  • The ideal Receptionist will be a real self-starter who is enthusiastic, able to take pride in their responsibilities and takes full ownership of their workload
  • Health & Safety qualifications/training is a real advantage
  • Will come from a Finance or corporate background

The benefits include:

  • Core hours from 09.00 am to 6.00pm (occasional weekend work required, compensated with a day in lieu)
  • 25 days holiday
  • Fully catered and free lunch every Friday
  • Medical and Dental Insurance
  • Pension (10%, no contribution required)
  • Season Ticket Loan
  • Non-contractual perks, including personal development training, exclusive company parties, charity events, membership cards

This is an amazing opportunity for an exceptional Receptionist and a fantastic place to work so do get in touch ASAP!  

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

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Application ends on June 22, 2022
Job ID: 9424 Application ends on June 22, 2022


  • Location London
  • Job category Front of House
  • Salary £30k - 37k per year + discretionary annual bonus and other great benefits
  • Job type Full Time

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