Placed over 20,000 business support professionals Placed over 20,000 business support professionals Placed over 20,000 business support professionals 
We help private equity and alternative investments firms design, recruit and develop high-performing administrative support, and have placed more than 20,000 business professionals globally over the last 15 years.
Admin assistants offer essential support to executives and analysts, by managing schedules, making travel arrangements and dealing with confidential information.
With annual salaries starting from $85,000 per year with benefits, Joss Search recruit Admin Administrative jobs for finance and alternative investment firms, with permanent, contract and temporary positions available.
For 15 years we’ve been the leading recruitment and staffing partner to private equity firms, asset managers, boutique investment banks, hedge funds, venture capital firms and UHNW family offices.
At Joss Search, we’ve redefined quality recruitment. We dive deeper, search smarter and prove ourselves with every placement. 96% of our roles come from existing clients and recommendations, which is proof of our unmatched expertise.
With local knowledge of the New York area and market, we’re your trusted recruiting and staffing partner for finding quality Admin Assistant jobs or finding the right candidate for your organization.
An administrative professional in private equity or finance must be highly organized to manage calendars, documents, and competing priorities efficiently. Strong organizational abilities ensure seamless coordination across teams and executives.
Last-minute changes to schedules or travel plans are common, so strong time management skills help ensure deadlines are still met. Staying ahead of tasks allows flexibility when urgent matters arise.
Clear, professional, and polished communication – both written and verbal – is critical when dealing with executives, clients, and investors. Effective communication fosters trust and credibility in high-stakes environments.
Handling confidential financial documents and investor details requires the utmost discretion. Protecting sensitive information is a key part of maintaining trust and professionalism.
Proficiency in Microsoft Office, especially Outlook, Excel, PowerPoint, and Word, is essential for preparing reports and presentations. Comfort with video conferencing tools like Zoom and Teams ensures smooth virtual collaboration.
Proofreading financial reports, investment decks, and contracts demands exceptional accuracy. Spotting errors before they reach clients or investors safeguards credibility and prevents costly mistakes.
In finance, assistants must demonstrate professionalism while handling confidential deal flow, financials, and investor information with absolute discretion. This trustworthiness is crucial to executive support.
Admin Assistants will manage busy calendars for multiple finance executives. This may include coordinating meetings across different timezones, organizing investor calls, portfolio company check-ins and internal team meetings.
The job of an Admin Assistant may include booking flights, hotels and transfers for partners and other staff. They could be responsible for preparing itineraries and organizing schedules.
An Admin Assistant may also fill in for Receptionists and Front of House staff, by answering phone calls and diverting them appropriately. The role could include handling mail, arranging office suppliers, catering requirements and managing conference rooms.
Your role as an Admin Assistant might involve assisting with pitch decks and meetings, proofreading reports, filing and organizing NDAs and other key documents.
Admin staff often get involved with processing expense reports, reimbursements and invoices relating to travel arrangements, events and office supplies.
Yes, Joss Search has clients that are looking for Admin staff on a permanent, contract and temporary basis.
The salaries and duration of these job offers may vary based on level of experience and the position, with contracts lasting a few weeks or months (3-12 months).
Our clients will often have other job opportunities that open up internally, which means your temporary or contract position could turn into something more permanent or give you the opportunity to develop into another role within the organization.
With our service, one of our team of recruiters will help you every step of the way, from finding your ideal position to maximising your success in the application process. We prioritise your needs and preferences to find you a job and salary to suit your needs.
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. Our ongoing commitment is to building an inclusive culture, respecting our individual differences and bringing our community together.
Using our website, you can review the list of available Admin Assistant job roles. When you find the right role for you, you can apply directly through our website, including your full name, email address and resume.
We offer Admin Assistant Jobs in finance, private equity and alternative investments across Manhattan in New York City, predominantly in Midtown, Hudson Yards and some in Wall Street in the Financial District.
Yes, very often those working in admin can develop their skills and progress to other related roles within the organization including Personal Assistants, Executive Assistants or further.
No specific qualifications are required to be an Admin Assistant in the finance industry.
It’s always helpful to have previous experience in Admin before working for in finance or private equity – since there are certain terminologies, higher levels of confidentiality and the environment is fast-paced.
Having essential skills such as Microsoft Word, Excel, Powerpoint and proficiency with Zoom, Teams and other common technologies is worthwhile.
The amount of previous experience you have will be evaluated and may vary between organizations.
Our clients offer Admin Assistant roles from $85,000 per year for permanent positions in New York.
Temporary Receptionist roles in finance offer around $22 to $36 per hour, depending on level of experience, qualifications and the organization.
Depending on which company you work for, there may be additional benefits as part of your package, including private healthcare.
Most Admin Assistant roles in finance and private equity rely on someone being there in person, however, there may be organizations that may allow certain days per week to be remote work.
An Administrative Assistant typically supports a team or department by handling general office tasks and could cover a number of bases including scheduling meetings, arranging travel, catering and overseeing paperwork.
A Personal Assistant (PA) usually works more closely with one individual, often managing both professional and personal tasks – like organizing travel, handling personal appointments, and acting as a gatekeeper to the person they support like an Executive or Director.
An Executive Assistant (EA), operates at a higher level, often supporting senior executives or leaders. EAs handle more complex responsibilities such as preparing reports, overseeing projects, making strategic scheduling decisions, and sometimes participating in the decision-making processes.
We support ourr sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.
We’ve spent 10 years sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.
Get exclusive sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Maecenas id blandit libero. Maecenas ultricies nibh ex, nec consectetur turpis malesuada eget. Cras aliquet, nisl placerat cursus ultrices, diam erat porttitor arcu, eu pulvinar mauris leo sit amet risus.
We are proud to have placed over 10,000 Executive Support roles
