THE CLIENT

Our client is a globally recognized investment firm with a strong reputation for excellence, innovation, and employee development. They offer a collaborative, professional environment where Executive Assistants are viewed as true business partners and have the opportunity to build long-term careers.

THE ROLE

Our client is seeking an experienced Executive Assistant to support two Managing Directors within a highly visible, client-facing team. This role is ideal for someone who enjoys being at the center of the action, can anticipate needs before they arise, and thrives in a fast-paced environment.

Key responsibilities include:

• Managing complex and ever-changing calendars
• Coordinating domestic and international travel arrangements
• Preparing detailed travel itineraries and meeting materials
• Organizing internal and external meetings, conferences, and events
• Acting as a gatekeeper and point person for senior stakeholders
• Assisting with CRM updates, reporting, and administrative tracking
• Processing expenses, invoices, and reimbursements
• Drafting correspondence and helping prepare presentations and reports
• Partnering closely with other assistants to ensure seamless team support
• Handling special projects and administrative initiatives as needed
• Anticipating executive needs and proactively solving problems before they arise

THE CANDIDATE

The successful candidate will be a polished, proactive Executive Assistant who enjoys supporting senior leaders and operating in a high-performing environment.

Qualifications:

• 10+ years of Executive Assistant experience
• Experience supporting senior executives, ideally at the MD, Partner, or C-suite level
• Bachelor’s degree preferred
• Strong calendar, travel, and meeting management skills
• Exceptional organizational and multitasking abilities
• Excellent communication skills, both written and verbal
• High level of discretion and professionalism
• Ability to work independently and exercise sound judgment
• Strong attention to detail and follow-through
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel
• Experience working within financial services, private equity, investment management, or a similarly fast-paced industry preferred
• CRM experience is a plus
• Spanish language skills are a plus

THE COMP/BENEFITS

• Base salary up to $130K
• Paid overtime
• Competitive discretionary bonus
• Hybrid schedule with 4 days in office
• Core hours of 9:00 AM – 6:00 PM
• 100% employer-paid medical, dental, and vision coverage
• 401(k) program
• Complimentary breakfast, lunch, and daily snacks
• On-site fitness center
• 15 vacation days plus 7 sick days
• Additional firm holidays, including the day after Thanksgiving
• Strong culture, excellent retention, and long-term growth potential